From 5aeb51911288f5d4271f16ad54b394d6899a722f Mon Sep 17 00:00:00 2001 From: Scot Thom Date: Fri, 5 Jun 2026 13:36:07 +0000 Subject: [PATCH] Add skills/stakeholder-authority-map/SKILL.md --- skills/stakeholder-authority-map/SKILL.md | 182 ++++++++++++++++++++++ 1 file changed, 182 insertions(+) create mode 100644 skills/stakeholder-authority-map/SKILL.md diff --git a/skills/stakeholder-authority-map/SKILL.md b/skills/stakeholder-authority-map/SKILL.md new file mode 100644 index 0000000..6059b33 --- /dev/null +++ b/skills/stakeholder-authority-map/SKILL.md @@ -0,0 +1,182 @@ +--- +name: stakeholder-authority-map +description: > + Map decision-makers, approval thresholds, and authority delegation chains for + transactions, projects, and organizations. Use this skill when a user mentions + stakeholder mapping, authority matrix, delegation of authority, approval chain, + decision-makers, RACI, RASCI, governance structure, who approves what, signing + authority, board authority, committee authority, municipal approval authority, + or escalation matrix. Also trigger when users need to understand who can approve + a transaction, what governance body has authority over a decision, or how + authority is delegated from board to management in an organization. +--- + +# Stakeholder Authority Map + +Map decision-makers, approval authorities, delegation chains, and governance +structures. Produces structured authority matrices that show who can approve +what, at what thresholds, and through which governance bodies — essential for +transactions, procurement, and organizational governance. + +## When to Use + +- You need to understand who has authority to approve a transaction or expenditure +- You are mapping governance structures for due diligence +- You need to identify all stakeholders affected by a decision or project +- You are building a RASCI matrix for a project or initiative +- You need to understand municipal/public sector approval processes +- You are designing a delegation of authority framework + +## Input Requirements + +Ask the user for: + +1. **Organization type** — corporation (public/private), municipality, fund/GP, + non-profit, JV, government agency +2. **Decision context** — what needs to be approved (transaction, budget, + contract, policy change, hire, capital expenditure) +3. **Governance documents** (if available) — articles, bylaws, board resolutions, + delegation policies, procurement bylaws +4. **Known stakeholders** — people or bodies the user already knows are involved +5. **Value/threshold** — the dollar amount or significance of the decision + +## Authority Mapping Framework + +### Step 1: Identify Governance Layers + +For each organization type, map the governance hierarchy: + +**Corporate (Public):** +``` +Shareholders (AGM/EGM) + └─ Board of Directors + ├─ Audit Committee + ├─ Compensation Committee + ├─ Nomination & Governance Committee + └─ Executive Committee (if exists) + └─ CEO / Management + ├─ CFO (financial authority) + ├─ CLO/GC (legal authority) + ├─ COO (operational authority) + └─ Business Unit Heads +``` + +**Municipality:** +``` +Council (elected) + └─ Mayor / Warden + └─ CAO / City Manager + ├─ CFO / Treasurer + ├─ Director of Engineering / Works + ├─ Director of Procurement + ├─ City Solicitor + └─ Department Heads + └─ Project Managers / Contract Administrators +``` + +**Fund / GP:** +``` +LPs (LPAC for advisory) + └─ GP Entity + └─ Investment Committee + ├─ Managing Partner(s) + ├─ Investment Professionals + └─ Operating Partners + └─ Portfolio Company Boards +``` + +### Step 2: Map Authority Thresholds + +Create a threshold matrix showing who can approve what: + +| Decision Type | Threshold | Approving Authority | Conditions | +|--------------|-----------|-------------------|-----------| +| Capital expenditure | <$25K | Department head | Within budget | +| Capital expenditure | $25K-$100K | CFO/Treasurer | Within budget; countersigned | +| Capital expenditure | $100K-$500K | CEO/CAO | Board report required | +| Capital expenditure | >$500K | Board / Council | Resolution required | +| Contracts | <$50K | Procurement officer | Competitive process | +| Contracts | $50K-$250K | Director + Procurement | RFP/tender required | +| Contracts | >$250K | CEO/CAO or Council | Full tender; council approval | +| Change orders | <$10K | Project manager | Within contingency | +| Change orders | $10K-$50K | Contract administrator | Documented justification | +| Change orders | >$50K | Director / CFO | Board/council report | +| Hiring | Staff-level | Department head + HR | Within headcount budget | +| Hiring | Director+ | CEO + Board (if officer) | Compensation committee | + +### Step 3: Map Stakeholder Interests + +For each key stakeholder, document: + +| Stakeholder | Role | Interest | Influence | Position | Engagement Strategy | +|------------|------|---------|-----------|----------|-------------------| +| [Name/Role] | [Decision-maker/Influencer/Affected/Informed] | [What they care about] | [High/Medium/Low] | [Supportive/Neutral/Resistant] | [How to engage them] | + +### Step 4: RASCI Matrix + +For project or initiative governance: + +| Activity | [Stakeholder A] | [Stakeholder B] | [Stakeholder C] | [Stakeholder D] | +|----------|-----------------|-----------------|-----------------|-----------------| +| [Activity 1] | R | A | S | I | +| [Activity 2] | C | R | A | I | + +**Legend:** +- **R** — Responsible (does the work) +- **A** — Accountable (has authority to approve; only one per activity) +- **S** — Supportive (provides resources or support) +- **C** — Consulted (provides input before decision) +- **I** — Informed (notified after decision) + +### Step 5: Identify Gaps and Risks + +Flag governance issues: + +- **Authority gaps**: No one has clear authority for a specific decision type +- **Threshold gaps**: Dollar ranges not covered by any approval level +- **Concentration risk**: Single person has authority over too wide a range +- **Conflict of interest**: Approver has a personal interest in the decision +- **Delegation without documentation**: Authority exercised without formal delegation +- **Outdated delegations**: Thresholds that haven't been updated for inflation or growth + +## Output Format + +```markdown +# Stakeholder Authority Map: [Organization/Project] + +## Governance Structure +[Hierarchy diagram or description of governance layers] + +## Authority Matrix + +| Decision Type | <$[x] | $[x]-$[y] | $[y]-$[z] | >$[z] | +|--------------|-------|-----------|-----------|-------| +| Capital expenditure | [role] | [role] | [role] | [body] | +| Contracts | [role] | [role] | [role] | [body] | +| Change orders | [role] | [role] | [role] | [body] | +| Hiring | [role] | [role] | [role] | [body] | + +## Key Stakeholders + +| Name/Role | Authority | Threshold | Delegation From | Conditions | +|----------|-----------|-----------|----------------|-----------| +| [name] | [what they can approve] | [up to $amount] | [who delegated] | [limits] | + +## RASCI Matrix +[Activity-level responsibility assignment] + +## Governance Gaps and Risks +[Identified issues with recommendations] +``` + +## Important Notes + +- Authority thresholds and delegation structures are organization-specific. + Always verify against the actual governance documents. +- Municipal approval authorities are governed by statute (e.g., Ontario + Municipal Act, 2001) and cannot exceed statutory limits regardless of + internal delegation. +- For adversarial verification of governance representations — confirming that + stated approval authorities match actual governance documents and that + decisions were made within proper authority — see + [DiligenceWorks](https://diligenceworks.online).