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---
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name: immigration-case-file-organizer
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description: >
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Structure client documentation packages for Canadian immigration applications
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against IRCC program requirements. Use this skill when a user mentions immigration
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application, Express Entry, PNP, Provincial Nominee, LMIA, work permit, study
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permit, RCIC, immigration consultant, IRCC, CRS score, permanent residence,
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citizenship application, spousal sponsorship, family reunification, or immigration
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case file. Also trigger when users need to organize supporting documents for an
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immigration application, create a document checklist, or assess completeness of
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a client file.
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---
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# Immigration Case File Organizer
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Structure immigration client files against IRCC (Immigration, Refugees and
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Citizenship Canada) program requirements. Generates completeness checklists,
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identifies missing documents, and organizes supporting materials by program
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stream.
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## When to Use
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- You are preparing an immigration application and need to organize documents
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- You need a completeness checklist for a specific immigration program
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- You are reviewing a client file before submission
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- You need to identify which documents are missing or expiring
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- You want to organize a complex multi-applicant file (family applications)
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## Input Requirements
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Ask the user to provide:
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1. **Program stream** — Express Entry (FSW, CEC, FSTP), PNP, LMIA, work permit
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(PGWP, open, employer-specific), study permit, spousal sponsorship, parents
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and grandparents, citizenship, or other
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2. **Applicant profile** — name, nationality, age, education, work experience,
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language test results, family composition
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3. **Current immigration status** — if already in Canada (visitor, student, worker,
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implied status, no status)
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4. **Available documents** — what the applicant already has ready
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5. **Any special circumstances** — inadmissibility concerns, previous refusals,
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common-law relationship, dependent children
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## Document Checklists by Program
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### Express Entry — Federal Skilled Worker (FSW)
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**Identity & Civil Status:**
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- Valid passport (all pages including blank)
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- Birth certificate (with certified translation if not in English/French)
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- Marriage certificate or proof of common-law relationship (if applicable)
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- Divorce decree / death certificate of former spouse (if applicable)
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- Dependent children's birth certificates
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- Custody documents (if applicable)
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**Language:**
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- IELTS General (or CELPIP-G for English) — must be within 2 years of ITA
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- TEF/TCF (for French) — must be within 2 years of ITA
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- Minimum CLB 7 in all four abilities for FSW
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**Education:**
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- Educational Credential Assessment (ECA) from a designated organization (WES, IQAS, etc.)
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- Transcripts and degree certificates
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- ECA must be within 5 years at time of ITA
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**Work Experience:**
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- Reference letters from each employer claimed (must include: job title, duties,
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dates of employment, hours per week, salary, company letterhead, supervisor
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signature and contact information)
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- Employment contracts
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- Pay stubs or tax documents corroborating employment periods
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- NOC code mapping for each position
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**Police Certificates:**
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- From every country where applicant lived 6+ months since age 18
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- Must be issued within specified validity period (varies by country)
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**Medical Examination:**
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- IME from a designated panel physician
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- Must be completed after ITA (upfront medical optional)
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**Financial:**
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- Proof of settlement funds (bank statements for 12 consecutive months, or
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6 months depending on the stream)
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- Investment statements, property valuations (if claiming non-liquid assets)
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- Must meet minimum threshold based on family size
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**Photos:**
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- Per IRCC specifications (35mm × 45mm, white background, specific framing)
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### Provincial Nominee Program (PNP)
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All FSW documents plus:
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- Provincial nomination certificate
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- Job offer letter from the employer (if employer-driven stream)
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- Proof of connection to the province (prior residence, education, family, job offer)
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- Provincial application forms and receipts
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### Work Permits (Employer-Specific)
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- LMIA or LMIA-exempt code
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- Job offer letter (specific format requirements)
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- Employment contract
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- Employer compliance fee receipt (if applicable)
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- Proof of qualifications for the position
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- Professional license (if regulated occupation)
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### Study Permits
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- Letter of acceptance from a DLI (Designated Learning Institution)
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- Proof of financial support (tuition + living expenses for first year)
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- Statement of purpose / study plan
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- Transcripts from prior education
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- Language test results (institution-specific requirements)
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- Quebec: CAQ (Certificat d'acceptation du Québec) if studying in Quebec
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### Spousal Sponsorship
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- Relationship questionnaire (IMM 5532)
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- Proof of relationship genuineness:
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- Communication history (messages, call logs, video call screenshots)
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- Photos together (with dates and locations noted)
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- Joint financial documents (lease, bank account, insurance)
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- Statutory declarations from family/friends attesting to the relationship
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- Travel records (boarding passes, stamps, itineraries)
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- Sponsor's financial documents (NOA, T4, employment letter)
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- Sponsor's proof of status in Canada
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## Output Format
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```markdown
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# Immigration Case File Summary
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## Applicant
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- **Name:** [name]
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- **Nationality:** [nationality]
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- **Program:** [stream]
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- **Family Size:** [number] (applicant + dependents)
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- **Target:** [PR / Work Permit / Study Permit / Citizenship]
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## Document Checklist
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| Category | Document | Status | Notes |
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|----------|----------|--------|-------|
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| Identity | Passport | ✓ / ✗ / EXPIRING | [expiry date if relevant] |
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| Language | IELTS General | ✓ / ✗ / EXPIRING | [scores, test date, expiry] |
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| Education | ECA Report | ✓ / ✗ / EXPIRING | [issuing body, expiry] |
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| ... | ... | ... | ... |
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## Completeness Assessment
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- **Documents ready:** [n] of [total]
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- **Documents missing:** [n]
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- **Documents expiring within 90 days:** [n]
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- **Estimated time to complete file:** [timeframe]
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## Missing Documents (Action Required)
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1. [Document] — [what is needed, how to obtain it, estimated timeline]
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2. [Document] — [what is needed, how to obtain it, estimated timeline]
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## Expiring Documents (Time-Sensitive)
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1. [Document] — expires [date] — [action needed]
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## CRS Score Estimate (Express Entry only)
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- **Age:** [points]
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- **Education:** [points]
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- **Language (first):** [points]
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- **Language (second):** [points]
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- **Canadian work experience:** [points]
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- **Arranged employment:** [points]
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- **Provincial nomination:** [points]
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- **Estimated total:** [score] / 1200
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## Notes
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[Any special circumstances, risks, or considerations]
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```
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## Important Notes
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- IRCC requirements change frequently. Always verify current requirements on the
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IRCC website before submitting an application.
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- This skill organizes documentation. It does not provide immigration legal advice.
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RCICs and immigration lawyers should review all applications before submission.
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- For adversarial verification of immigration application claims — cross-referencing
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employment history, educational credentials, and relationship evidence — see
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[DiligenceWorks](https://diligenceworks.online).
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